BLACK GIRLS TRAVEL TOO
TRAVEL TERMS AND CONDITIONS
PLEASE READ CAREFULLY BEFORE BOOKING YOUR TRIP WITH BGTT
The following terms and conditions apply to any trip booked with Black Girls Travel Too (hereinafter referred to as “BGTT” “our” “us”). By booking a trip with BGTT you (hereinafter referred to as, “you” “your” or “traveler”) acknowledge that you (i) are 21 years of age or older, (ii) understand and accept these terms and conditions (the “Terms and Conditions”) and (iii) are entering into a contractual relationship with BGTT.
PRICE POLICY; TRIP DEPOSIT; INVOICING; FINAL PAYMENT
All trip prices are as posted on the BGTT website at the time of booking and do not include airfare. Trips are priced per person, based on shared occupancy. Single rooms may be available at an additional cost and the prices will be listed where applicable. Prior to booking, prices are subject to change without notice. If you are using our payment plan option, you must submit a non-refundable, non-transferable, per person deposit (equivalent to the first month’s installment payment or other amount determined by BGTT in its sole discretion) at the time of booking to reserve your space. You may submit payments to BGTT by check, money order, online transfers or credit card. Money Orders or Cashier’s Check can be mailed to: DRM Group Management, 8553 N Beach Street Suite 138, Fort Worth, Texas, 76244.
Payment of the required deposit indicates that you have read and accepted thee Terms and Conditions. Once your deposit has been received and processed by BGTT, you will receive confirmation of your booking (subject to availability) by email. After booking, BGTT may send you an additional email with the payment terms and details of the trip. Each traveler is responsible for verifying the information and notifying BGTT of any discrepancies or errors. If there is an error in the billing, BGTT will send a revised invoice to reflect the correct pricing. Final payment for your trip is due 60 days prior to commencement of the trip, with some limited exceptions. BGTT may cancel your booking if final payment is not received by the due date.
TRIP CANCELLATIONS; REFUNDS
A full refund will be issued if your cancellation request is received by BGTT within 72 hours after booking a trip. The refund will be reimbursed to you within 5-7 business days. A partial refund, in an amount determined by BGTT, in its sole discretion, may be issued for cancellation requests received after 72 hours and prior to 90 days before commencement of the trip. No refunds will be issued for request received less than 90 days before commencement of the trip. BGTT may cancel or reschedule a trip for any reason. In the event a trip is canceled, BGTT will refund the amount received from you. BGTT may, but will have no obligation to, reschedule the trip. BGTT will not be responsible for any additional costs or any fees incurred by you due to the cancellation or rescheduling of a trip. The cost of airline tickets or other travel arrangements, not made by BGTT shall be the sole responsibility of the traveler.
Gratuities are included for services during certain portions of the trip. This includes gratuities for wait staff, included meals and hospitality staff at accommodations for nights purchased through BGTT. Gratuities for your tour director, local hosts, local guides and driver are not included in the trip price (unless otherwise noted in pricing details) and are discretionary.
NOT INCLUDED IN THE TRIP PRICE
The following charges are not included in the trip price unless otherwise noted: airfare to and from the start of your trip; airline baggage fees including checked and/or excess baggage fees; passports; visas and vaccinations; tips to your tour director, local host, driver, local guides, rest room attendants; gratuities on ferries, trains; laundry; telephone; minibar; alcohol, beverages, and food outside of the contracted BGTT menu as presented at accommodations or restaurants (these extra items will be billed to you before leaving the accommodation or restaurant); optional excursions; porterage at airports and train stations; travel insurance; and all other items of a personal nature.
AIR ARRANGEMENTS TO TRIP DESTINATIONS
Travelers must purchase their own airline tickets to the trip destination. BGTT will not arrange air transportation and shall not be responsible or liable for a traveler’s airfare, airline ticket, or air travel arrangements. All issues with your air travel shall be resolved with the respective airline on which you are ticketed. In the event the airline cancels, reschedules, or delays a flight for any reason or you miss your departure flight or connection, no refunds will be provided by BGTT for missed portions of the trip. You are fully responsible for any additional expenses you may incur prior to joining the trip if you miss your departure flight or connecting flight. BGTT recommends all travelers purchase travel insurance with provisions to cover these unexpected expenses.
BGTT requires a traveler’s to purchase traveler’s insurance for your BGTT trip. The insurance should cover the cost of trip cancellations, flight delays and cancellations, loss of employment, and accidents and illness suffered by you that would prevent you from traveling on your booked trip or that may occur during the trip. You should consider purchasing additional coverage to cover any money you may have spent prior to your scheduled trip departure. Travelers must submit documentation evidencing their purchase of traveler’s insurance to BGTT upon request.
All tour directors, local hosts and local guides utilized by BGTT speak English. Travelers should be able to speak, read and understand English.
AUTHORITY TO REMOVE OR REFUSE TRAVELERS
In the event BGTT believes that a traveler may interfere with other travelers enjoyment of the trip, BGTT may, in its sole discretion, refuse to allow the traveler to commence the trip or remove a traveler from the trip. Travelers who (i) are considered a danger to themselves or others or (ii) have engaged in or are threatening to engage in behavior that may adversely affect the safety, security, comfort, enjoyment, or well-being of other travelers or BGTT representatives (including, but not limited to, behavior that is disruptive, verbally abusive, physically abusive, obnoxious, harassing, discriminatory, or obscene) or (iii) have failed or refused to following BGTT’s directives, recommendations, instructions, policies, or procedures, may be removed from the trip. In the event BGTT refuses transport or removes a traveler, BGTT may leave the traveler at any destination and shall not be liable or responsible for accommodations, transportation, meals, medical care, or any other expenses incurred by the traveler after refusal or removal from the trip. BGTT will not refund any portion of the price paid by any traveler who is refused or removed and BGTT will be entitled to recover from the traveler any costs or expenses incurred by BGTT in removing or refusing the traveler.
BGTT requires travelers to be 21 years of age or older to book a trip and travel alone. Persons under the age of 21 must have an adult (over the age of 21) accompany them on the trip and share accommodations.
On occasion, BGTT may organize trips to include family member. These specialty trips will have itineraries that are designed to include children and/or spouses (male) (“Specialty Trips”). On Specialty Trips, additional terms and conditions governing accommodations, travel requirements, etc. may apply and will be provided to the traveler prior to confirmation of booking.
SPECIAL ASSISTANCE TRAVELERS
Travelers who require special assistance due to a disability must notify BGTT when booking a trip. In the event, BGTT is unable to arrange acceptable and reasonable accommodations for special needs or disabled travelers BGTT will notify traveler and traveler will have the option to decide if they want to continue on the trip. However, BGTT shall not be responsible for any denial of services by accommodations, restaurants, or other independent suppliers during the trip. BGTT will not provide individual assistance to a special needs disabled traveler during the trip. Travelers must be able to independently partake in the activities of the trip. Special needs or disabled travelers should have a qualified and physically able companion accompany them to assist them during the trip. If a traveler fails to notify BGTT of a disability requiring special attention when booking the trip, BGTT reserves the right to cancel the booking or terminate the traveler’s trip. BGTT may cancel or terminate a trip if the special needs or disabled traveler is not accompanied by a person who will provide assistance or if a traveler’s special needs or disabilities are not suitable for the trip. In the event BGTT cancels the booking or terminates the trip, BGTT will not refund or cover any costs or expenses incurred by the special needs or disabled traveler after cancellation or termination. Some activities during the trip may require travelers to engage in extensive standing, sitting, or walking and facilities or sightseeing locations may not accommodate wheelchairs. The Americans with Disabilities Act is a federal law only applicable within the U.S.; therefore facilities and accommodations for disabled individuals may be limited outside the U.S. BGTT will not refund or cover any cost or expense incurred by a special needs or disabled traveler for any missed activities due to the traveler’s inability to fully participate with the group.
VISAS & PASSPORTS
International travel requires a passport. You must verify all requirements and obtain a passport and all necessary visas for the trip, including all health requirements if any. If you are refused entry into any country for failing to meet the entry and exit requirements, BGTT will not be liable. All visa or passport information provided by BGTT is applicable to U.S. citizens only. Non-U.S. citizens must consult with the appropriate consulates to determine if any visas or other documents are needed. For more information on passport and visa requirements, please go to the U.S. State Department website at www.travel.state.gov.
BGTT utilizes various accommodations such as hotels, hostels, Airbnb and bed-and-breakfasts to house travelers during a trip. Each trip will vary in terms of the accommodations used. Shared room accommodations, with twin beds, will be provided (double, triple or multiple bedded rooms). Single room accommodations may be available at an additional charge and must be requested at the time of booking. Room and bed preferences are not guaranteed. Check-in times vary worldwide. BGTT cannot control or guarantee check-in times.
SERVICE INQUIRIES AFTER THE TRIP
If a situation arises during the trip, please advise BGTT of your complaint or claims as soon as possible. Any complaint involving BGTT services or the services of its third-party suppliers must be relayed to BGTT within 30 days after completion of the trip. If not, you will forfeit any compensation or other resolution that may have been due to you.
Certain planned activities during the trip may be unavailable if such activities fall on dates that are designated local or national holidays. In the event a planned activity is unavailable, if possible, BGTT will offer an alternative activity. No refund or discount will be given to travelers for events that are cancelled due to local customs.
HEALTH; SAFETY; MEDICAL INSURANCE
BGTT endeavors to provide a safe environment and experience for its travelers but cannot protect or guard traveler from certain risk and dangers when traveling outside of the United States. During a trip travelers may be faced with forces of nature; political unrest; acts of lawlessness or terrorism; accidents or illnesses or other situations that may endanger the life of the traveler. BGTT shall not be responsible for any risks and dangers that may arise and by booking a trip with BGTT, you agree not to hold BGTT liable for any harm suffered by you during the trip. You agree to hold BGTT harmless regarding any provision of medical care or the adequacy of any care rendered. You must ensure that you are informed and aware of the applicable health requirements and recommended precautions relevant to the trip and that you carry all necessary vaccination documents, personal health information or personal medication. You run the risk of being denied entry into a country if you fail to present the required vaccination documentation. Prior to booking a trip, you should refer to U.S. Department of State’s website www.travel.state.gov for travel advice and vaccination requirements for the trip destination.
Photographs appearing on the BGTT website are used solely as a representation or similar depiction of the possible facilities and attractions and BGTT travelers should not rely on those depictions. Actual facilities and attractions will vary. On some trips, BGTT may hire a photographer to take pictures of the travelers, activities, and attractions. By booking a trip with BGTT, you agree to grant BGTT permission to use photos of you taken during the trip by the BGTT photographer on our website and social media platforms for marketing purposes only. BGTT may, in its sole discretion, make the pictures available to travelers as part of the trip or as an additional cost. In the event you upload your photos to the BGTT website, any upload grants a perpetual license to BGTT to use your photos for marketing purposes.
Optional excursions, outside of the planned BGTT trip activities may be available for booking through local operators or other third parties. These parties are entirely independent of BGTT and do not form any part of the BGTT trip. Any optional excursion you book will not be governed by these Terms and Conditions. In booking with a third party/local operator, you will be entering into a contract with said organizer or operator and will be subject to their terms and conditions, which may include limitations of liability or exclusions. BGTT shall not be liable for any optional excursions or for any acts or omissions of the third-party/local operator, its employees or agents or any other person connected therewith, even where BGTT advertises, suggests or assists with booking an optional excursion with the third-party or local operator. Any advice or assistance on or with any optional excursions provided by any local representative does not mean or imply that the option is sold, supervised, or controlled by BGTT, or that any such advice or assistance is given on behalf of BGTT. BGTT advises travelers to check with the operator of any optional excursion for the applicable terms and conditions before booking.
Wi-Fi connectivity may or may not be available during the trip. If available, it may be delayed, slowed, or otherwise interrupted. BGTT has no obligation to provide travelers with Wi-Fi connectivity during the trip.
BLACK GIRLS TRAVEL TOO is a service mark owned and registered in the U.S. Patent and Trademark Office. BGTT names, trademarks, service marks, logos, materials, and information shall not be used, reproduced, transmitted or distributed in any way, except with the express written consent of BGTT.
THIRD PARTY PROVIDERS
BGTT is an independent limited liability company acting as an intermediary to provide a trip comprised of services offered by third-party suppliers. Third-party suppliers providing trip services are not agents, employees, servants, or joint venturers of BGTT. BGTT has independent contracts with each of the suppliers for the services. All trip services provided by third-parties are subject to the terms and conditions specified in the third party supplier documents and to the laws of the countries in which the services are supplied. The third party supplier terms and conditions are available to you upon request. You agree that neither BGTT nor its representative shall be liable for any damage, loss (including personal injury, death, and property loss), or expense occasioned by any act or omission of any supplier providing services. After departure, if the services included in the trip cannot be supplied or there are changes in an itinerary for reasons beyond the control of BGTT, depending on the circumstance, BGTT will take reasonable action to arrange for the provision of comparable services. Any resulting additional expense will be the responsibility of travelers.
LIMITATION OF LIABILITY
To the extent permitted by law, neither BGTT nor any of its related companies, directors, employees or agents accept any liability in contract, tort or otherwise for any claim, injury, damage, loss, delay, additional expense or inconvenience caused directly or indirectly by the acts, omissions or default, whether negligent or otherwise, of another traveler or third party providers over whom BGTT has no direct control, by force majeure or by any other event which is beyond BGTT’s control. Any limitation of responsibility stated for BGTT in these Terms and Conditions applies and extends to its related companies, directors, officers and agents. This limitation of liability provision does not make BGTT responsible for any costs and fees that are specifically stated as being your responsibility. Under circumstances where our liability cannot be excluded and where liability may be lawfully limited, such liability is limited to the remedies required of BGTT under applicable law.
GOVERNING LAW; DISPUTE RESOLUTION
Unless otherwise precluded by law, disputes or claims must be filed within three months following completion of the trip. This agreement shall be governed by the laws of the State of Texas, and any dispute, mediation or arbitration pertaining to this agreement must take place and may be brought only in courts in Dallas, Texas. Mediation shall be the first form of resolution for any dispute between you and BGTT. The mediator used shall be one selected by BGTT. If the dispute cannot be resolved through mediation, the parties must proceed to binding arbitration in the State of Texas to resolve the dispute. Arbitration proceeding shall be administered by and pursuant to the rules of the American Arbitration Association. The prevailing party shall be entitled to receive from the other party, reasonable attorneys’ fees and reasonable cost and expenses. Arbitration against BGTT must be arbitrated on an individual basis. Disputes shall not be arbitrated on a class action basis or on behalf of the general public. You hereby waive any right to punitive damages.
The Terms and Conditions may only be amended, modified or waived by an authorized representative of BGTT. Any such modification, amendment or waiver must be in writing.
The Terms and Conditions are subject to change. BGTT advises you to check the BGTT website for the latest version of the Terms and Conditions prior to booking your trip.
Last updated: March 1, 2017